Related: What Is PTO And What Are The Different Types? 5. It's important to provide a clear reason and be honest about it, but sharing too many details is usually unnecessary. It also helps you position yourself as a reliable and trustworthy employee. Providing a reason helps your employer identify the cause of your absence and validate your request. There are various reasons you might want to take some time off work, such as a family holiday or public duties. Whenever possible, make sure to choose dates that don't overlap with important company events, meetings or project deadlines. You may put the dates in bold to help the recipient spot them in the email. State the dates of your absenceĪfter informing your manager about your request, it's important that you state the dates of your absence. Related: How to call in sick to work in 4 steps (with examples) 3. You may also consider using your email's subject line to notify them of your intention. This way, your recipient can quickly identify the message and react to it in a timely manner. Explain why you're writingĬonsider using the first sentence of your email to briefly explain why you're reaching out. Related: How to write a formal email (with template and example) 2. When you're unsure about your recipient's preferred pronouns or if you'd like to keep your letter neutral, one of the best greetings for this type of internal communication is Dear, after which you can mention the recipient's first name. Even if you know your manager well, it's important to keep official letters and emails formal, as they may save or even print employee requests for the company's internal purposes. Start your email by choosing an appropriate greeting. Here are some basic steps to take when asking your manager for some time off work: 1. The standard rules for writing a formal letter typically apply to a leave request email. Related: What's a leave of absence? (and how to ask for it) How to write a leave request email Your employer may also require you to provide additional information along with the request, which is why it's important that you familiarise yourself with the company policy before asking for a leave of absence.
Typically, in the message, you'd state the reason behind your request and specify the dates that you want to take off.
What is a leave request?Ī leave request is a message in which you ask your employer or supervisor for time off work. In this article, we explain what a leave request is, show you how to write a leave request email and provide a few examples of effective leave request emails that you can use as inspiration when drafting your own.
Knowing how to properly structure your request is a useful skill that may help you throughout your career. Regardless of your specific reason, you can do this by submitting a leave request to your employer. At some point in your career, you may want to take some time off work.
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